It's easier than ever to make Google Docs meetings notes connected to a Google Calendar event
We've been capable to connect files from Google Drive to Google Calendar events for a while. I often make a Google Doc for gathering notes, connect it to a Calendar lawsuit and stock it with the gathering participants. The shared Google Doc provides participants a grounds of the discussion. And the nexus from the Calendar lawsuit to the Doc helps radical entree the notes not lone from Google Drive, but besides wrong Google Calendar.
While the process utilized to instrumentality several steps, Google streamlined the series needed to create, stock and connect gathering notes successful precocious 2021. Now, arsenic elaborate below, a gathering organizer whitethorn make a caller Google Doc for gathering notes either from wrong Google Calendar lawsuit details oregon from wrong a Google Doc. Either way, the Google Docs gathering notes tin beryllium connected to your Calendar lawsuit and shared with participants.
(Note: Make definite to usage a desktop-class browser and beryllium signed successful to your Google relationship arsenic you travel the steps below. Additionally, to adhd a caller gathering notes Google Doc, you'll request to either beryllium the gathering organizer oregon person support to modify the Calendar lawsuit details.)
How to make gathering notes with a Google Calendar lawsuit
- Create a caller Google Calendar lawsuit with the https://cal.new link successful your browser.
- Edit each lawsuit details (e.g., title, location, time, etc.) and adhd guests.
- Select the Create gathering notes spot successful the notes country (Figure A).
- Select Save. This saves your event, sends invitations and shares entree to the Google Doc attached to your lawsuit with your guests.
- From your Google Calendar, prime the lawsuit to show details including the nexus to the gathering notes Google Doc. Select the attached Google Doc (e.g., the record adjacent to the paperclip icon) to unfastened it (Figure B).
By default, gathering notes created with this method are titled "Notes" followed by the lawsuit title.
How to adhd (or access) gathering notes for an existing lawsuit
- Open Google Calendar successful your browser.
- Select the event.
- Select the "Take gathering notes" nexus (Figure C) that displays erstwhile nary gathering notes are yet associated with an event. This creates a caller gathering enactment successful Google Docs for the event.
Otherwise, if gathering notes already exist, prime the attached Google Doc to unfastened it.
As above, gathering notes created with this method are titled "Notes" followed by the lawsuit title.
How to make gathering notes from a Google Doc
- Create oregon unfastened a Google Doc.
- Type @ successful the document. A database of imaginable items to insert should display, including contacts, files, dates and calendar events.
- You whitethorn past either prime a displayed calendar lawsuit (e.g., scroll down and prime it) oregon benignant a fewer much characters to search. Once your desired calendar lawsuit displays, prime it (Figure D).
- If nary gathering notes are yet associated with the selected Calendar event, a tiny punctual volition show "[tab] to insert gathering notes" to the close of the inserted astute spot with your lawsuit rubric (Figure E). On your keyboard, property the tab cardinal and your Doc volition automatically adhd respective gathering related details and formatting (e.g., a nexus to the event, a database of attendees, on with notes and enactment point sections).
- To the close of the assemblage of the document—where comments display—a punctual volition show either to "Share & Attach" (for meetings with guests) oregon "Attach" (for meetings connected your calendar without guests) to the antecedently chosen lawsuit (Figure F). Select the "Share & Attach" (or "Attach") fastener to nexus the papers and subordinate it with the Calendar event. Review and set permissions to guarantee papers access, arsenic prompted.
By default, gathering notes created with this method are untitled, though erstwhile you pat oregon click connected the "untitled" document, the papers sanction volition auto-fill with the contents of the archetypal enactment of your file. If you created it from a blank Google Doc, this would beryllium the day (e.g., "Oct. 20, 2021") followed by the rubric of the event.
Additional considerations: Naming, printing and exporting
Once you person created and linked a Google Doc of gathering notes to a Calendar event, consciousness escaped to rename the Google Doc arsenic desired. For example, alternatively of the reader-friendly day format default (e.g., "Oct. 20, 2020"), I similar to person dates successful a year-month-day sequence, since I find this format gives maine a reliable mode to find files with search. I typically enactment the dates aft the rubric (e.g., "TechNotes - 20201020), though if you enactment the day archetypal that enables sequential sorts.
You besides whitethorn take to export oregon people your gathering notes. When printed, the astute chips for the date, lawsuit rubric and each attendee show arsenic substance surrounded by a airy grey screen, overmuch arsenic the chips look connected a computer. And if you export your Google Doc gathering notes to a .docx oregon .pdf format file, these record formats crook the astute chips into substance that links to the Google Calendar lawsuit (on the web) and each participant's email address, respectively.
What's your acquisition with gathering notes?
Do you consistently adhd gathering notes erstwhile you make a Google Calendar event? Or bash you hold the process and adhd gathering notes later, either from the Calendar lawsuit oregon with the assistance of the @ paper successful Google Docs? Let maine cognize if and however this caller functionality has changed your gathering enactment workflow successful Google Docs and Calendar, either with a remark beneath oregon connected Twitter (@awolber).
Google Weekly Newsletter
Learn however to get the astir retired of Google Docs, Google Cloud Platform, Google Apps, Chrome OS, and each the different Google products utilized successful concern environments. Delivered FridaysSign up today
- Otter.ai launches Live Notes and Video Captions for Google Meet (TechRepublic)
- Six tips for supporting palmy meetings with Google Apps (TechRepublic)
- How to flip meetings with Google Apps (TechRepublic)
- How to annotate the web for the world, your group, oregon your students (TechRepublic)
- How to streamline gathering papers collaboration with G Suite (TechRepublic)
- The champion programming languages to learn--and the worst (TechRepublic Premium)
- Must-read coverage: Programming languages and developer vocation resources (TechRepublic connected Flipboard)